Overview and Acceptance of Terms

DR:WORKSPACE ("the Service", "the Platform", "we", "us", or "our") is a web-based productivity application providing presentation creation, document editing, real-time collaboration, file sharing, and related tools. The Service is operated by DR Studio / DR:WORKSPACE ("the Operator").

These Terms and Conditions ("Terms", "Agreement") constitute a legally binding agreement between you, the individual user ("User", "you", "your"), and the Operator governing your access to and use of the Service, including all content, features, and functionality available at drworkspace-app.web.app and any associated subdomains, mobile applications, or related platforms.

By creating an account, clicking "I Agree", accessing the Service through any means including Google Sign-In, email registration, or guest access, or by simply using any feature of the platform, you acknowledge that you have read, understood, and agree to be bound by these Terms, together with our Privacy Policy and Cookie Policy, all of which are incorporated into this Agreement by reference.

These Terms apply regardless of the device, browser, or method used to access the Service, and regardless of whether you are accessing the Service for personal, commercial, educational, or any other purpose.

Eligibility and Age Requirements

You must be at least 13 years of age to use DR:WORKSPACE. If you are under 18 years of age, you represent that you have obtained parental or guardian consent to use the Service and that your parent or guardian has reviewed and agreed to these Terms on your behalf.

If you are using the Service on behalf of an organisation, business, educational institution, or any other legal entity, you represent and warrant that:

• You have full legal authority to bind that entity to these Terms;
• You have read and understood these Terms;
• You agree to these Terms on behalf of that entity; and
• The entity agrees to be bound by these Terms.

The Service is not available to persons who have been previously suspended, banned, or removed from the Service by the Operator. Creating a new account to circumvent a ban is a violation of these Terms and may result in permanent removal.

We reserve the right to verify eligibility at any time and to terminate accounts where eligibility requirements are not met.

Account Registration, Security, and Responsibilities

3.1 Account Creation

To access the full features of DR:WORKSPACE, you must create an account by providing accurate, current, and complete information. You may register using an email address and password, or through Google OAuth authentication. You agree to keep your registration information accurate and up to date at all times.

3.2 Account Security

You are solely and entirely responsible for maintaining the confidentiality and security of your account credentials, including your password. You agree to:

• Use a strong, unique password that is not used for any other service;
• Not share your account credentials with any third party under any circumstances;
• Log out of your account at the end of each session when using shared or public devices;
• Notify us immediately upon becoming aware of any actual or suspected unauthorised access to your account;
• Not permit any other person to use your account.

3.3 Account Responsibility

You are fully responsible for all activities that occur under your account, whether or not authorised by you. The Operator shall not be liable for any loss or damage arising from your failure to comply with these security obligations.

3.4 Account Restrictions

Each individual is permitted to create only one account unless expressly authorised otherwise by the Operator. Accounts are personal and non-transferable. You may not sell, trade, gift, or otherwise transfer your account to any other person or entity.

3.5 Verification

We may require email verification or additional identity verification at any time. Failure to verify your account may result in restricted access to certain features or suspension of your account.

Acceptable Use Policy

You agree to use DR:WORKSPACE only for lawful purposes and in a manner consistent with all applicable local, national, and international laws and regulations. You agree to use the Service in good faith, in a manner that does not infringe the rights of others, and in accordance with the spirit and intent of these Terms.

Acceptable uses of the Service include, without limitation:

• Creating, editing, and organising professional presentations for business, educational, or personal use;
• Drafting, formatting, and managing documents for legitimate purposes;
• Collaborating with colleagues, classmates, or other authorised users;
• Sharing content with other registered users for lawful purposes;
• Recording narration or video commentary for educational or professional presentations;
• Using the AI-assisted features for legitimate productivity enhancement.

Prohibited Conduct

5.1 Illegal Activity

• Using the Service for any unlawful purpose or in violation of any applicable law or regulation;
• Creating, storing, transmitting, or distributing any content that is illegal under applicable law;
• Facilitating, encouraging, or assisting any third party in engaging in illegal activities;
• Engaging in fraud, misrepresentation, or deceptive practices of any kind.

5.2 Harmful Content

• Creating, uploading, or sharing content that is defamatory, obscene, pornographic, sexually explicit, hateful, discriminatory, threatening, or harassing;
• Creating content that glorifies, promotes, or facilitates violence, self-harm, or harm to others;
• Creating content that discriminates against individuals or groups based on race, ethnicity, national origin, religion, gender, sexual orientation, disability, or any other protected characteristic;
• Sharing content depicting child sexual abuse material (CSAM) or any content that sexualises minors in any way.

5.3 Technical Abuse

• Attempting to gain unauthorised access to any part of the Service, its servers, databases, or any connected systems;
• Introducing viruses, trojans, worms, logic bombs, or any other malicious or technologically harmful code;
• Attempting to reverse-engineer, decompile, disassemble, or otherwise derive the source code of the Service;
• Using automated bots, scrapers, crawlers, or similar tools to access the Service without express written permission;
• Interfering with or disrupting the integrity or performance of the Service or third-party data contained therein;
• Attempting to circumvent any security measures, access controls, or rate limiting implemented by the Service;
• Conducting denial-of-service attacks or distributed denial-of-service attacks against the Service.

5.4 Intellectual Property Violations

• Uploading, sharing, or distributing content that infringes any copyright, trademark, patent, trade secret, or other intellectual property rights of any person or entity;
• Misrepresenting the ownership or origin of any content you create or share.

5.5 Spam and Misuse of Features

• Sending unsolicited communications, spam, or bulk messages through the sharing features;
• Abusing the bug reporting system or submitting false, fraudulent, or malicious bug reports;
• Creating multiple accounts to circumvent usage limits, bans, or any other restrictions;
• Impersonating any person, entity, or DR:WORKSPACE team member.

Your Content — Ownership, Licence, and Responsibility

6.1 Your Ownership

You retain full ownership of all presentations, documents, images, text, and other content you create, upload, or store through DR:WORKSPACE ("Your Content"). The Operator makes no claim of ownership over Your Content.

6.2 Licence Grant to Operator

By using the Service and storing Your Content on our servers, you grant the Operator a limited, non-exclusive, royalty-free, worldwide licence to host, store, cache, reproduce, and transmit Your Content solely for the purpose of providing, operating, and improving the Service. This licence does not permit the Operator to sell, licence, or otherwise distribute Your Content to third parties for commercial gain.

6.3 Your Representations and Warranties

You represent, warrant, and guarantee that:

• You own or have obtained all necessary rights, licences, consents, and permissions to use and share Your Content through the Service;
• Your Content does not and will not infringe any third-party intellectual property rights;
• Your Content does not violate any applicable law, regulation, or these Terms;
• You have obtained the consent of all individuals whose personal data is included in Your Content.

6.4 Content Moderation

The Operator reserves the right, but has no obligation, to review, monitor, moderate, edit, or remove any content that violates these Terms or that the Operator determines, in its sole and absolute discretion, to be harmful, offensive, or otherwise objectionable. The Operator shall not be liable for any failure to remove such content in a timely manner.

6.5 Data Loss

While we take reasonable measures to prevent data loss, we strongly recommend that you maintain independent backups of Your Content. The Operator accepts no liability for loss, corruption, or inaccessibility of Your Content under any circumstances, including but not limited to server failure, cyberattacks, natural disasters, or termination of service.

Intellectual Property Rights

7.1 Our Intellectual Property

The Service, including its design, user interface, functionality, code, graphics, logos, icons, and all associated materials (excluding Your Content), are owned by or licenced to the Operator and are protected by copyright, trademark, and other intellectual property laws of England and Wales and applicable international treaties.

7.2 Restricted Use

You may not reproduce, distribute, modify, create derivative works of, publicly display, publicly perform, republish, download, store, transmit, or otherwise exploit any part of the Service without the Operator's prior written consent, except as expressly permitted in these Terms or as allowed by law.

7.3 Trademarks

"DR:WORKSPACE" and associated logos and design marks are trademarks or trade names of the Operator. You may not use these marks without prior written permission from the Operator. Nothing in these Terms grants you any right to use our trademarks.

7.4 Feedback

If you provide suggestions, ideas, bug reports, or other feedback about the Service ("Feedback"), you grant the Operator a perpetual, irrevocable, royalty-free, worldwide licence to use, incorporate, and implement that Feedback for any purpose without any obligation to compensate you.

Sharing, Collaboration, and Permissions

8.1 Sharing Features

DR:WORKSPACE provides features allowing you to share presentations and documents with other registered users. When you share content, you may assign permission levels including Viewer, Commenter, or Editor access. You are solely responsible for ensuring that you share content only with intended recipients and that you assign appropriate permission levels.

8.2 Real-Time Collaboration

The real-time collaboration feature allows multiple users to view and potentially edit a presentation simultaneously. The Operator provides this feature on an "as is" basis and accepts no liability for conflicts, data corruption, or content loss arising from collaborative editing sessions.

8.3 Responsibility for Shared Content

You remain fully responsible for all content you share, regardless of the permission level assigned. You may not share content that you do not own or do not have the right to share. The Operator is not responsible for how recipients use shared content.

8.4 Revocation of Access

You may revoke access to shared content at any time through the sharing management interface. However, the Operator cannot guarantee that previously shared content has not already been copied, downloaded, or reproduced by recipients.

Free Service, Future Paid Plans, and Availability

9.1 Current Free Tier

DR:WORKSPACE is currently offered free of charge. The Operator reserves the right to introduce paid subscription tiers, usage limits, feature restrictions, or other commercial arrangements at any time in the future, with reasonable notice to existing users.

9.2 Service Availability

The Operator does not guarantee uninterrupted, error-free, or continuous availability of the Service. The Service may be temporarily unavailable due to maintenance, updates, technical failures, or circumstances beyond our control. The Operator accepts no liability for any loss or inconvenience caused by service interruptions.

9.3 Feature Changes

The Operator reserves the right to modify, add, remove, or discontinue any features or functionality of the Service at any time, with or without notice, for any reason including but not limited to technical, legal, commercial, or operational considerations.

9.4 Third-Party Services

The Service relies on third-party infrastructure providers including Google Firebase for authentication, data storage, and hosting. The availability of these third-party services may affect the availability of DR:WORKSPACE. The Operator is not responsible for failures or outages caused by third-party providers.

Termination and Suspension

10.1 Termination by You

You may terminate your account at any time by contacting us at the address provided in these Terms. Upon termination, your right to access the Service will cease immediately. We will retain your data for 30 days following termination, after which it will be permanently deleted from our systems, subject to any applicable legal retention requirements.

10.2 Termination or Suspension by the Operator

The Operator reserves the right to suspend or permanently terminate your account, at its sole discretion, with or without notice, for any reason, including but not limited to:

• Violation of any provision of these Terms;
• Conduct that the Operator reasonably believes may expose the Operator, its users, or third parties to legal liability;
• Inactivity for a period exceeding 24 months;
• Fraudulent, abusive, or otherwise unacceptable use of the Service;
• Requests from law enforcement or regulatory authorities;
• Technical or security concerns that necessitate immediate action.

10.3 Effect of Termination

Upon termination of your account for any reason, all licences granted to you under these Terms will immediately terminate, and you must cease all use of the Service. The Operator may delete all Your Content associated with your account without further notice or liability.

10.4 Survival

Sections relating to intellectual property, disclaimers, limitation of liability, indemnification, and governing law shall survive termination of this Agreement.

Disclaimers and Warranties

THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW.

The Operator expressly disclaims all warranties, including without limitation:

• Any implied warranty of merchantability, fitness for a particular purpose, or non-infringement;
• Any warranty that the Service will be uninterrupted, timely, secure, or error-free;
• Any warranty that defects in the Service will be corrected;
• Any warranty that the Service will meet your requirements or expectations;
• Any warranty as to the accuracy, reliability, completeness, or quality of any content or information available through the Service;
• Any warranty that the Service is free from viruses or other harmful components.

The Operator does not warrant or represent that the Service will always be available, accessible, or that access will be uninterrupted or error-free. The Service may be unavailable from time to time due to routine maintenance, emergency maintenance, or failures outside of the Operator's reasonable control.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL THE OPERATOR, ITS DIRECTORS, EMPLOYEES, AGENTS, PARTNERS, SUPPLIERS, OR LICENSORS BE LIABLE FOR:

• Any indirect, incidental, special, consequential, exemplary, or punitive damages;
• Loss of profits, revenue, business, data, goodwill, or anticipated savings;
• Business interruption or loss of business opportunity;
• Any loss or corruption of data or content;
• Any damages arising from your use of or inability to use the Service;
• Any damages arising from your reliance on any content or information available through the Service;
• Any damages arising from unauthorised access to or alteration of your data.

These limitations apply regardless of the theory of liability (whether in contract, tort, negligence, strict liability, or otherwise), even if the Operator has been advised of the possibility of such damages.

Where liability cannot be entirely excluded under applicable law (including the Consumer Rights Act 2015), the Operator's total liability to you shall not exceed the greater of (a) the total amount paid by you to the Operator in the twelve months preceding the claim, or (b) £50 (fifty pounds sterling).

Nothing in these Terms shall exclude or limit liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by law.

Indemnification

You agree to defend, indemnify, and hold harmless the Operator, its affiliates, officers, directors, employees, contractors, agents, licensors, and partners from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable legal fees and expenses) arising out of or in any way connected with:

• Your use of or inability to use the Service;
• Your violation of any provision of these Terms;
• Your violation of any rights of any third party, including intellectual property rights, privacy rights, or any other rights;
• Your Content, including any claim that Your Content caused damage to a third party;
• Your violation of any applicable law or regulation.

The Operator reserves the right, at its own expense, to assume exclusive control of any matter otherwise subject to indemnification by you, in which event you will cooperate with the Operator in asserting any available defences.

Governing Law and Dispute Resolution

14.1 Governing Law

These Terms and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

14.2 Jurisdiction

The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms or their subject matter or formation. By using the Service, you irrevocably submit to the personal jurisdiction of such courts.

14.3 Alternative Dispute Resolution

Before commencing any formal legal proceedings, the parties agree to attempt to resolve any dispute through good faith negotiation. If resolution cannot be achieved within 30 days, either party may pursue formal legal remedies as set out above.

14.4 Users Outside the UK

If you are accessing the Service from outside the United Kingdom, you do so at your own risk and are responsible for compliance with the laws of your jurisdiction. We make no representation that the Service or these Terms comply with the laws of any jurisdiction other than England and Wales.

Changes to These Terms

The Operator reserves the right to modify or replace these Terms at any time at its sole discretion. We will endeavour to provide notice of material changes by updating the "Last Updated" date at the top of this document and, where the changes are significant, by sending a notification to the email address associated with your account.

Your continued use of the Service following the posting of revised Terms constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must stop using the Service immediately and delete your account.

It is your responsibility to check these Terms periodically for changes. The most current version of these Terms will always be available at the legal page of the Service.

Contact Information

Introduction and Data Controller Identity

DR:WORKSPACE ("we", "us", "our") is the data controller responsible for your personal data. This Privacy Policy applies to all personal data we collect when you use DR:WORKSPACE at drworkspace-app.web.app.

For the purposes of UK GDPR, the data controller is:

DR:WORKSPACE / DR Studio
Email: [email protected]

This policy should be read alongside our Terms and Conditions and Cookie Policy, both of which form part of our overall legal framework governing your use of the Service.

Personal Data We Collect

We collect personal data from you in the following ways and categories:

2.1 Data You Provide Directly

2.2 Data Collected Automatically

2.3 Data from Third Parties

If you sign in using Google Sign-In, we receive the following data from Google:

• Your Google account display name;
• Your Google account email address;
• Your Google account profile picture URL (if available);
• A unique identifier associated with your Google account.

This data is governed by Google's Privacy Policy in addition to this policy.

How We Use Your Personal Data

We process your personal data only where we have a valid legal basis under UK GDPR. The legal bases we rely on are:

• Contractual necessity: Processing required to provide you with the Service you have requested;
• Legitimate interests: Processing necessary for our legitimate business interests, provided these are not overridden by your rights;
• Compliance with legal obligations: Processing required to comply with applicable laws;
• Consent: Where you have provided specific consent to processing (e.g., optional analytics).

Sharing and Disclosure of Personal Data

We do not sell your personal data to third parties. We do not share your personal data with third parties for their own marketing purposes. We may share your data in the following circumstances:

4.1 Service Providers

We share data with the following third-party service providers who process data on our behalf:

All service providers are required to process your data in compliance with applicable data protection law and to implement appropriate technical and organisational security measures.

4.2 Legal Disclosures

We may disclose your personal data to law enforcement, regulatory authorities, or other public bodies where required or permitted by applicable law, including in response to a valid court order, subpoena, or other legal process.

4.3 Business Transfers

In the event of a merger, acquisition, reorganisation, bankruptcy, or sale of all or substantially all of our assets, your personal data may be transferred to the acquiring entity. We will notify you of any such transfer and any changes to this Privacy Policy that may result.

4.4 With Your Consent

We may share your personal data with third parties where you have provided your explicit consent to do so.

Data Storage and International Transfers

Your personal data is stored on Google Firebase servers. Firebase may store and process data in various locations around the world, including the United States. When we transfer data outside the United Kingdom, we ensure that appropriate safeguards are in place in accordance with UK GDPR, including reliance on Standard Contractual Clauses or adequacy decisions.

By using the Service, you acknowledge that your data may be transferred to and stored in countries outside the United Kingdom that may have different data protection laws than those applicable in your country of residence.

Data Retention

We retain your personal data for as long as necessary to provide you with the Service and to comply with our legal obligations. Specifically:

When your data is no longer required, we will delete or anonymise it in a secure manner. Note that residual copies may remain in backup systems for a limited period following deletion.

Your Rights Under UK GDPR

You have the following rights with respect to your personal data under the UK GDPR:

To exercise any of these rights, please contact us at [email protected]. We will respond to all requests within one month of receipt, in accordance with UK GDPR requirements. We may need to verify your identity before processing your request.

You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk if you believe we have not handled your personal data lawfully.

Data Security

We implement and maintain appropriate technical and organisational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures include:

• Encryption of data in transit using industry-standard TLS/SSL protocols;
• Encryption of data at rest through Google Firebase's built-in security;
• Password hashing using Firebase Authentication's industry-standard algorithms — we never store your password in plain text;
• Role-based access controls ensuring only authorised personnel can access user data;
• Firestore security rules restricting data access to authenticated, authorised users only;
• Regular security reviews and updates to our technical infrastructure;
• Secure OAuth 2.0 implementation for Google Sign-In.

Despite these measures, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security of your data. In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the ICO within 72 hours and will notify you where required by law.

Children's Privacy

DR:WORKSPACE is not directed at children under the age of 13. We do not knowingly collect personal data from children under 13. If you are a parent or guardian and believe that your child has provided us with personal data without your consent, please contact us immediately at [email protected] and we will take steps to delete such data.

Users between 13 and 17 years of age may use the Service with parental consent. Parents or guardians of minor users accept these Terms and this Privacy Policy on behalf of the minor.

Third-Party Services and Links

The Service may contain links to third-party websites, applications, or services. This Privacy Policy applies only to DR:WORKSPACE and does not extend to third-party services. We are not responsible for the privacy practices of third-party services, and we encourage you to review the privacy policies of any third-party services you use.

The following third-party services are integral to the operation of DR:WORKSPACE:

• Google Firebase: firebase.google.com/support/privacy
• Google Analytics: policies.google.com/privacy
• Google OAuth: policies.google.com/privacy

Contact and Data Protection

What Are Cookies?

Cookies are small text files that are placed on your device (computer, tablet, or mobile phone) when you visit a website or use a web application. They are widely used to make websites and applications work more efficiently, to remember your preferences, and to provide information to the owners of the site about how users interact with their services.

In addition to traditional cookies, DR:WORKSPACE uses similar technologies including:

• Local Storage: Browser-based storage used to save your application preferences (such as dark mode and colour theme) locally on your device;
• Session Storage: Temporary browser storage that is cleared when you close your browser;
• IndexedDB: Browser database storage for offline functionality;
• Firebase Authentication Tokens: Secure tokens stored in your browser to maintain your authentication session.

References to "cookies" throughout this policy include all of these similar technologies unless otherwise stated.

Types of Cookies We Use

2.1 Strictly Necessary Cookies

These cookies are essential for the Service to function and cannot be disabled. They do not collect personal information for marketing purposes and are set in response to actions you take, such as logging in or filling in forms.

2.2 Performance and Analytics Cookies

These cookies collect information about how you use the Service, which pages you visit most often, and any error messages you receive. This information is used to improve the Service. All information collected by these cookies is aggregated and anonymised.

2.3 Functional Cookies

These cookies allow the Service to remember choices you make and provide enhanced, personalised features. They may be set by us or by third-party providers whose services we have added to our pages.

Third-Party Cookies

Some cookies are placed by third-party services that appear on our pages. We do not control the operation of these cookies. The following third parties may set cookies through our Service:

• Google / Firebase: For authentication, performance monitoring, and analytics. See Google's Cookie Policy.
• Google Analytics: For anonymised usage analytics. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

Managing and Controlling Cookies

4.1 Browser Controls

You can control and manage cookies through your browser settings. Most browsers allow you to refuse new cookies, disable existing cookies, and be notified when you receive a new cookie. However, disabling cookies may affect the functionality of DR:WORKSPACE and some features may not work correctly.

Instructions for managing cookies in popular browsers:

• Google Chrome: Settings → Privacy and Security → Cookies and other site data
• Mozilla Firefox: Options → Privacy & Security → Cookies and Site Data
• Safari: Preferences → Privacy → Manage Website Data
• Microsoft Edge: Settings → Site permissions → Cookies and site data

4.2 Strictly Necessary Cookies

Please note that strictly necessary cookies cannot be disabled as they are essential for the Service to function. Blocking these cookies will prevent you from logging in or using the Service.

4.3 Withdrawal of Consent

Where cookies are set on the basis of your consent, you have the right to withdraw that consent at any time by adjusting your browser settings or by contacting us. Withdrawal of consent will not affect the lawfulness of processing that took place prior to withdrawal.

4.4 Do Not Track

Some browsers include a "Do Not Track" (DNT) feature. We currently do not respond to DNT signals, as there is no consistent industry standard for how to respond to such signals. We will update this policy if and when a standard is established.

Contact Us About Cookies